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A bid/no-bid process is a qualifying mechanism designed to assess whether or not a company should submit a response during a tender process. They are valuable when determining which opportunities should be pursued or overlooked, rather than expending time and resources on projects that are not in the company’s best interest.

Some of the components assessed during a bid/no-bid meeting may be the contract value, financial viability, geographic alignment, level of competition, compliance requirements, availability of resources, scope and operational viability of the project, among others. In reviewing these factors, a company can understand whether they are suitably qualified to develop and submit a response that presents a reasonable chance of success.

When done correctly, businesses can have confidence in knowing that the bids they have chosen to pursue are likely to yield a return on their invested time and resources.

Small businesses should most definitely be tendering for new and existing projects if growth is a part of their long-term strategy. Although some seem to be sceptical of competing with large businesses, we have personally witnessed a large volume of SME success stories when competing with bigger organisations.

In most public bids, you will see weightings set out to assist small to medium enterprise compete with larger businesses. This means that with well-thought-out documentation, competitive pricing and proficient systems compliance documentation, small businesses have every opportunity to be competitive during a tender process.

When done effectively, tendering can act as a key pillar in business development. As tenders are usually high-value opportunities that run across multiple years, they can be pivotal to building stability into growth. This is particularly beneficial to smaller companies, as winning work through tendering can speed up their company growth and lock in long-term opportunity.

There are several ways in which organisations are able to discover new opportunities to tender on. When searching for public bids, there are free and paid sites that vendors can subscribe to for notifications on opportunities that may fit their company’s scope.

While there are many accessible sites that can be subscribed to, Tendered keeps relevant clients up to date with opportunities that they believe may be worth looking into, once gaining an understanding of their business. This is particularly attractive to those that are time-poor and want to keep their outgoing subscription costs to a minimum. In doing this, our team is able to send free company-specific notifications to our client base, ensuring a steady flow of incoming opportunity.

Businesses may also be invited to tender on private opportunities, which are generally bids released to a smaller market of organisations. Being invited to such tenders can be a great opportunity, as the level of competition is usually significantly lower and therefore easier to generate success on. While private bids are great, they can often be difficult to get access to and therefore may be difficult to rely on for consistent growth.

Each tender response schedule will have outlined selection criteria along with weightings for each component. This notifies applicants of how their response will be assessed, as well as how much each section of their response will contribute to their overall score. It is usually underpinned by internal procurement governance such as an evaluation plan which will also ordinarily be accompanied by a tender evaluation scorecard.

Selection criteria that we frequently see, include; relevant experience, organisational capacity, key personnel, understanding of requirements, resources, social considerations (sustainability, indigenous and local business, diversity etc) and pricing, among many others.

When looking at selection criteria, potential applicants can assess how closely they align to what the organisation is looking for.

Our team regularly find themselves diving into new and exciting industries, some of which are highly technical and complex. Because of this, we have developed the skills required to break down and understand intricate subject matter in order to develop content that speaks to the procurement team responsible for assessments.

While we have produced responses for a diverse range of industries, the value in our team isn’t in being experts in your speciality, but is instead, in being experts at winning work. Given our extensive experience in both procurement and tender writing, our team understands how to adequately unpack and respond to complex questions, usually in new and exciting spaces. It is imperative, when competing in a competitive process, that your response understands what each question is asking and why these questions have been asked. It is often very easy for an assessor to determine when an applicant has used generalised content that has simply been copied and pasted into their submission.

Our team are all based out of Brisbane, Australia, where we have an office that hosts our writers and support staff. From this office, we service clients throughout the whole of Australia, as well as internationally.

Whilst we often travel around Australia to meet with clients face-to-face, we also maintain a host of technology applications that support online collaboration. This ensures we can support our clients at a distance.

Yes, our team has the capability to manage urgent bids, under short turnaround times. A standard tender process generally runs for about 3-4 weeks, so it is very often that our team has been approached just days out from submission. In some cases, this has looked like 24-hour turnarounds to submit bids containing more than 1000 pages of content.

In these cases, it becomes obvious why it is so important to partner with an experienced team that can quickly dissect difficult subject matter to construct winning responses.

• Increased availability of internal resources
• Increased success rates
• Bid management functions
• Stakeholder coordination
• Structured bid/no-bid processes
• More agile than an internal team
• Improved documentation
• Access to industry-leading trends and processes
• Contingency arrangements
• Graphic design support
• Access